Cleaning Service Contract Template
Free, no-signup cleaning service agreement for recurring residential or commercial accounts: supplies and access terms, payment and cancellation, liability, and dual sign-off. No email wall.
You don’t sign a recurring cleaning account for one visit — you sign it for the relationship: the same crew, the same address, every week, every other week, or once a month, billed on a cycle and renewing on its own unless someone speaks up. That’s a different document from a one-off deep clean, and it’s why this template leads with the terms a standing account actually argues about. Fill the blanks here in your browser, then print the finished agreement or keep it as a PDF — there’s no account to create and no email gate. The clause set is built for residential maid routes and commercial janitorial accounts; the short-term-rental turnover clause is switched off by default, because that’s a different job (see the Airbnb cleaning contract). The form runs entirely on your device — nothing you type leaves the page.
Start with access, because the house is usually empty
Most recurring cleans happen when no one is home, which is why the property-access clause does more work here than in almost any walk-up trade. It records the keyholder arrangement — a lockbox, a garage or door code, an issued key, or alarm-disarm instructions — and sets a lockout-notice window plus an editable lockout fee for the day your crew shows up and can’t get in. A standing account without that clause turns a locked door into an unpaid trip and an awkward phone call.
An empty house also raises the “who broke it” question with no one there to answer it, so two clauses close that gap together. The damage-and-photo-documentation clause has the crew record pre-existing damage and unusual conditions on arrival and gives the client a window to review, leaving a written trail for the day nobody was present. The limitation-of-liability clause caps exposure on top of that. Neither replaces insurance — they’re the paper that keeps a scratch from becoming an accusation.
The recurring-clean clause set, residential vs commercial
A residential maid route and a commercial janitorial account share the same skeleton but flip several defaults. The agreement carries one clause library; you toggle and edit the lines so the document matches the account in front of you. The clauses that most often diverge between the two:
| Clause | What it pins down | Residential maid route | Commercial janitorial |
|---|---|---|---|
| supplies-and-equipment | who brings products and machines | cleaner usually supplies both | building often stocks consumables; contractor brings labor + equipment |
| supply-restock | topping up the site’s own inventory | rarely used | paper, soap, and can liners — included or billed back |
| scope-of-services | rooms, tasks, and cadence per visit | per-room task list | per-area or per-floor specification |
| property-access | keyholder and entry method | lockbox or issued key | badge, alarm code, or after-hours entry |
| auto-renewal | how the term rolls over | opt-out by notice | opt-out by notice, often with disclosure rules |
Nothing in the table is a price — every dollar figure stays blank until you set it. It’s a map of which clauses to read twice depending on whether you’re cleaning a kitchen or a corridor.
Scope is what the flat rate actually buys
On a standing account the scope-of-services clause prevents the most friction, because a recurring rate buys a defined visit — not “the house.” Write the cadence (weekly, bi-weekly, monthly) and the rooms and tasks each visit covers, then say plainly what is not included at that rate: deep cleans, inside the oven or refrigerator, interior windows, baseboards on a rotation, or a move-out turnout. Without that line, every visit invites scope creep — the customer who expected a wipe-down now expects the blinds — and you absorb the difference for free.
Price the recurring visit before you write the number in. Work the rooms, frequency, and square footage through the house cleaning price calculator, then drop your figure and your add-on rates into the agreement’s editable blanks. The rate lines start empty on purpose: a flat weekly price and a per-add-on charge are yours to decide, and the template won’t pencil one in for you.
Billing a cycle: late fees, cancellation, and force majeure
Recurring work is recurring billing, and the agreement carries the terms a cycle needs: payment-terms for the invoicing cadence, a late-fees clause with an editable grace period and the right to suspend a past-due account, and a cancellation-termination clause setting how much written notice ends the relationship and whether a last-minute skip carries a fee. Each figure is a blank — a grace period, a notice window, a cancellation fee are business decisions, and the template leaves them for you to set. Rounding out the set are a force-majeure clause for weather and events outside anyone’s control and a jurisdiction-neutral dispute clause.
If you bill monthly against an annual commitment, the annual contract monthly payment calculator works the cycle; quote a prospect with the quote generator, and bill each completed visit on a service invoice.
The auto-renewal clause is the one to read twice
The clause unique to standing accounts is auto-renewal: the agreement rolls into the next term unless someone gives notice, with an editable opt-out window and a renewal reminder. It’s also the clause most likely to cause trouble. Several states regulate how auto-renew terms must be disclosed before a standing agreement can roll over, and those rules differ by jurisdiction and change over time. Treat this as the clause you have an attorney check first, not last — on a recurring account the renewal, cancellation-notice, and dispute terms are exactly where local law bites.
A quick test for whether you need this
If the same crew holds a key and the invoice repeats on a cycle, put it in writing. A single deep clean you stand in the room for can ride on a quote and an invoice — the standing account is what the access, renewal, and supplies clauses exist to survive.
Everything in the form is a starting point, not legal advice, and it hasn’t been reviewed for your state — that notice prints on every version for a reason. So once an account crosses from one-off to relationship, the renewal and cancellation terms are worth an attorney’s read against your local rules before you lean on them.