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Bed Bug Inspection Report Template (Print or PDF)

Free bed bug inspection report template: record findings room by room with harborage sites, life stages, evidence and monitor counts, then print or save a PDF.

Template
Document mode

Sample-filled shows a worked complaint inspection of a one-bedroom apartment; Blank clears it to a printable blank report.

Adds a second printed page of labelled boxes, so photos can be taped or pasted in next to the room they belong to.

Report header
How the inspection was carried out
Findings, room by room

One row per room and harborage site. A row with a location but no evidence value counts as unfinished, never as inspected, and an inaccessible row is recorded but never counted as clear.

Preparation by the occupant

Partly complete or not done raises the follow-up line and prints the consequence sentence on the report.

What happens next

Four document outcomes. This page never picks a treatment method, a product or a rate for you: write what you are recommending in your own words below.

A date to print. Nothing is saved or scheduled.

Edit the fields and the report updates live. The verdict line at the top is derived from the rows you record, then print it or save it as a PDF.

Bed Bug Inspection Report

A finding of no evidence applies only to the areas inspected on the date shown. Areas that could not be inspected are listed on the report.

Inspector signature
Received by (print and sign)

Inspection findings for the areas listed on this report, recorded by the inspector named above. It is not a certificate that a property is free of bed bugs, and it carries no treatment, product or dosing instruction.

Print or save
How this report works

This is a fill-in form that builds a bed bug inspection report in your browser. Type the inspection on the left, the document on the right updates live, then print it or save it as a PDF. Nothing is stored, and no part of the page tells you or the customer how to treat anything.

Three things on the report are worked out for you rather than typed. The verdict line at the top is derived from the rows you recorded. The area counts under the findings table say how many areas were recorded, inspected, carried evidence, carried live bed bugs and could not be inspected. The follow-up line fires when the inspection is not finished. 

verdict   = any area with live bed bugs         : live activity confirmed
            any area with other evidence       : evidence found, no live specimen recorded
            at least one area truly inspected  : no evidence found in the areas inspected
            none of those                      : inspection incomplete

areas     = rows carrying a recorded evidence value
            an inaccessible row is recorded, but never counted as inspected or clear

follow-up = live bed bugs OR other evidence OR an area not inspected
            OR prep partly complete or not done OR any monitor catch

Evidence follows the categories the US EPA lists as signs of an infestation: live bed bugs, the pale skins nymphs shed as they grow, dark excrement spotting, eggs and eggshells, and the rusty or reddish staining crushed bugs leave on fabric. The harborage pick-list follows the same source's list of where bed bugs hide, from mattress piping, seams and tags through bed frames, headboards, upholstered seams, curtain folds, drawer joints, electrical receptacles and the junction where the wall meets the ceiling, with three field additions that list does not name: the baseboard or carpet edge, the closet and stored textiles, and luggage or personal belongings.

Worked example, the sample report: a complaint inspection of a one-bedroom apartment with six rows. The bedroom mattress carries live bed bugs at every life stage, the headboard carries fecal spotting, the frame carries cast skins with four interceptors and one catch, two living-room areas are clear with two more interceptors, and the bedroom closet could not be inspected because prep was only partly done. The counts read 6 recorded, 5 inspected, 3 with evidence, 1 with live bed bugs, 1 not inspected, 6 monitors and 1 catch; the verdict reads live activity confirmed; and the follow-up line fires on all five reasons at once.

A clear report is a scoped report. No evidence found means no evidence in the areas listed on that page, on that date, and the report says so in those words. A report made only of inaccessible rows never reads clear: it reads incomplete. A count above 500 on one row is treated as a typo and is not printed, and a row whose catches exceed its own monitors is flagged rather than quietly totalled.

A bed bug inspection report is the document somebody else reads: a landlord deciding whether to treat a unit, a hotel closing a room, a housing authority answering a complaint, or a court reading the file two years later. Fill it in above and it prints as a one-page report, with a verdict line derived from the rows you recorded, with no signup and nothing saved to a server.

One row per room and per harborage site

Bed bug work is not a walk-through with a clipboard, it is a search of specific places, so the findings table is one row per room and per harborage site. The site pick-list follows the EPA’s list of where bed bugs hide, with three field additions: mattress piping, seams and tags, the box spring and its dust cover, the bed frame and headboard, the seams of chairs and couches, the folds of curtains, drawer joints, electrical receptacles, loose wall paper and wall hangings, and the junction where the wall meets the ceiling, plus three sites that list does not name and inspectors still check, the baseboard or carpet edge, the closet and stored textiles, and luggage or personal belongings.

Each row carries what was seen there, from the same source’s list of signs: live bed bugs, cast skins (the pale skins nymphs shed as they grow), dark fecal spotting, eggs and eggshells, and the rusty or reddish staining crushed bugs leave on fabric. Next to it goes the life stage, because eggs and nymphs on a row say something a single adult does not, and then the monitor count and the catch count for that site.

A row with a location but no finding is an unfinished line, not an inspected site. A row marked not inspected is recorded, but it never counts as inspected and never counts as clear. That is deliberate: a report that quietly counted either would overstate the visit in the one direction that gets a company in trouble.

The verdict line, and what a clear report actually claims

The line at the top of the report is derived, not typed. Any row with live bed bugs reads live bed bug activity confirmed. Any other evidence, with no live specimen, reads evidence of bed bugs found, and says plainly that no live specimen was recorded. Neither, with at least one area actually inspected, reads no evidence of bed bugs found at this inspection, in the areas inspected below. Nothing recorded at all reads inspection incomplete, and so does a report made only of rooms that could not be reached.

That last distinction is the one that matters when the document is read back later. A clear bed bug report is a scoped claim about specific areas on a specific date, and the scope line under the verdict says so in those words. It is not a certificate that a building is free of bed bugs, and nothing on this page will pretend otherwise.

Prep compliance, in writing, before the argument starts

Bed bug prep is the occupant’s job and bed bug treatments fail when it is not done, so the report records what was ready when you arrived. Four states: no prep was requested, prep complete, prep partly complete, prep not done. The last two print a consequence sentence, name the areas that could not be covered, and raise the follow-up line with the reason attached.

Send the bed bug prep checklist ahead of the appointment and this line becomes the record of whether it was followed. When the findings turn into a quote, the bed bug treatment cost estimator is the pricing half of the same conversation, and sizing equipment for a heat job is a separate calculation that belongs to the job rather than to this document: that is the bed bug heat BTU calculator.

What this report is not

It is not a general pest walk-through. If you are inspecting a property for rodents, roaches, conducive conditions and everything else at once, use the pest inspection checklist worksheet instead: it covers a property area by area, where this one covers a single pest in forensic detail.

It is not treatment advice either. The recommendation block carries four document outcomes and whatever you write in your own words. There is no product, no method, no rate, no dose and no handling or preparation instruction anywhere on the page, and the label on anything you later apply remains the authority on how it is used.

And it is not software. Nothing is stored: no inspection history, no unit that remembers it was positive last quarter, no photo upload, no tenant database. Everything you type is gone when you reload the page. Print it, save the PDF, file it yourself.

Frequently asked questions

What goes in a bed bug inspection report?
Six things, because the person reading it later was not in the room: where you looked, room by room and harborage site by harborage site; what you saw at each one, from the list of signs the EPA names (live bed bugs, the pale skins nymphs shed, dark fecal spotting, eggs and eggshells, rusty or reddish staining); which life stages were present; how many monitors are in place and what they caught; what could not be inspected, and why; and what you recommend next. The report above prints exactly those blocks and hides any block you leave empty.
Is a clear report the same as saying a property has no bed bugs?
No, and the wording on the report says so. A clear result reads no evidence of bed bugs found at this inspection, in the areas inspected below, and the scope line under it repeats that the finding covers the areas listed on that page on that date. A report made only of rooms that could not be inspected never reads clear: it reads inspection incomplete, which is the honest answer when a closet was full and a bed was never taken apart.
Why does the report record whether prep was done?
Because the prep is the occupant's job and the report is read later by somebody deciding who pays for the next visit. The prep line has four states: not requested, complete, partly complete, and not done. The last two print a plain consequence sentence saying the inspection could not cover the property as intended, name the areas affected, and raise the follow-up line. Send the bed bug prep checklist ahead of the visit and this line is the record of whether it was followed.
Does this report tell the customer how the treatment will be done?
No. It carries four document outcomes (treatment recommended, monitor and re-inspect, no action indicated at this inspection, further inspection needed) plus whatever you write in your own words. There is no product, no method, no rate, no dose and no preparation instruction anywhere on the page, because a findings document is not the place for any of that, and the product label is the authority on everything applied.
Can I use this as my pesticide application record?
No. This records what was found, not what was applied. A pesticide application record is a separate obligation with its own required fields and its own retention period, and the form your state accepts is the only one that counts. Keep the application on the pesticide application log worksheet or your state's form, and keep this report as the findings file.

Sources

  1. How to Find Bed Bugs (signs of an infestation, where bed bugs hide, life stages and harborage behavior). U.S. Environmental Protection Agency. Retrieved .

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