Pool Service Price List Template
Free pool service price list template: publish your weekly and every-other-week rates by pool band, who pays for chemicals, the seasonal jobs and repair labor on one printable sheet. No signup.
How this sheet is put together
Almost nothing here is computed, and that is the point. The prices are the ones you type. Four things are derived, each from numbers you set once:
Visits in the term = visits a year × (season weeks ÷ 52), rounded to whole visits, minimum 1
Season total = Price per visit × Visits in the term
First season = Start-up price + Season total
Months in the term = season weeks × 12 ÷ 52
Per month = Season total ÷ Months in the term
Chemicals a month = surcharge per visit × (Visits in the term ÷ Months in the term)
= the surcharge itself, when it is quoted per monthThe visit count comes from the schedule you pick: weekly 52 a year, every other week 26, twice a week 104, monthly 12. Leave the schedule unset and no season or monthly figure is shown at all, because a cadence you have not chosen must never manufacture a price.
The season is the one number that changes everything else. Leave it empty and the sheet publishes a full 52-week year. Set it to 26 and a weekly route is 26 visits over six months, so the season total halves while the monthly figure stays where it was. The weeks are clamped to 1 to 52 and rounded to whole weeks, and the month count is exact (26 weeks is 6.0 months), because rounding it would move every per-month figure on the sheet.
An unpriced row stays unpriced. A schedule cannot annualise a blank rate, and a row you left empty prints as “Quoted after a look” rather than quietly acquiring a number.
There is no total. A price list is a menu, so the sheet never sums itself; the only derived figures are the season and monthly numbers a customer needs to compare a service plan against calling somebody each time. The tax field prints as a footnote and is never added to a published price, because a rate sheet publishes pre-tax prices and tax lands on the invoice.
Worked example: weekly service at 40 a visit on a full year is 52 visits, 2,080 for the year and 173.33 a month. Add a 15 a visit chemical surcharge and the sheet prints 238.33 a month with chemicals, because 15 × 52 ÷ 12 is 65. Put the same route on a 26-week season and it is 26 visits, 1,040 for the season, and the same 173.33 a month. Those numbers are arithmetic on an example, not a rate we are suggesting.
Everything runs in your browser. No account, no email gate, nothing stored or sent.
A pool service price list is the document an owner reads before they call you. It is not a quote and it is not your internal cost sheet: it is the public, standing answer to “what does it cost to get someone out here, and what does it cost to keep the water clear?” Build it above, print it, and put it on your website, in the truck, and in the folder you leave on the equipment pad.
Per visit and per month are the same number, printed twice
A pool route is worked on a week cycle and sold on a month cycle, and that mismatch is the thing a generic price sheet cannot express. Publish only the per-visit rate and the customer has to work out what a month costs. Publish only the monthly figure and you have hidden what a skipped week is worth, which is the conversation you will want to have in August.
So the recurring block takes the price per visit and the cadence, and derives the rest: the visits in your term, the term total, the first term including the start-up, and the monthly equivalent. Weekly is 52 visits in a full year, every other week 26, twice a week 104, monthly 12. Leave the cadence unset and no term or monthly figure appears at all. A schedule you have not chosen must never manufacture a price on a document with your name at the top.
The season is the number most price sheets get wrong
Half this market closes the pool in October, and a sheet that quietly publishes a twelve-month year in a six-month market is quoting a price nobody pays. Set the season in weeks and every derived figure follows it: a weekly route on 26 weeks is 26 visits, a season total rather than an annual one, and a monthly figure spread over the six months you are actually on the property.
Leave the season empty and the sheet publishes a full year, which is the right answer in a year-round market and the wrong one everywhere else. If the season is the whole shape of your business, the seasonal jobs at either end of it are worth publishing properly too: the numbers behind them belong in the pool opening and spring startup pricing calculator, not in a figure copied from a competitor’s flyer.
Say who pays for the chemicals
This is the line that makes two pool quotes comparable, and it is the one most sheets leave off. Three answers are defensible and the builder prints any of them: chemicals included in the price shown, billed separately at cost in your own words, or a stated surcharge per visit or per month. None of them survives being left unwritten, because the owner comparing you against the truck down the road is comparing two numbers that may not mean the same thing.
Pick the surcharge and the monthly column carries its monthly equivalent, so the figure on the sheet is the figure on the invoice. A surcharge quoted per visit is spread across the visits in a month rather than added once, which is the only arithmetic that makes a weekly route and an every-other-week route comparable on the same page.
”Quoted after a look” is an answer, not a gap
A green pool, a failing heater, a surface that has not been touched in three seasons: none of those can be priced down a phone line, and a number you will have to walk back on the deck is worse than no number at all. Leave those price cells empty and the row prints as quoted after a look, which is a real published position.
What you can publish next to them is the fixed part: the service call fee, the repair labor rate if you hold one, an opening, a closing, a filter clean. Then quote the variable job properly, with scope and exclusions written down, on a pool service quote. A recovery is the classic case, and it has its own arithmetic in the green pool cleanup pricing calculator.
Say what happens when the pool turns
Every pool customer is really asking one question: and if it goes green next week? The sheet answers it in your own words, and the builder prints nothing until you choose, because a sheet promising a free recovery you never offered is worse than a sheet that stays quiet. Included at no extra charge while on a plan, billed at a stated rate, or quoted as a separate job are all defensible; silence is not.
If you do offer a callback, add the window you are willing to hold to, then make sure the same promise appears in the pool service agreement. The price list is where a customer reads the promise; the agreement is where it becomes enforceable.
Where the numbers come from, and how to keep them honest
This tool ships with no prices in it, and that is deliberate. There is no primary source we can verify that would let anyone publish a pool service rate benchmark, in any market, so we publish none. The structure is ours; every figure is yours.
Derive those figures rather than copying a flyer. Build the monthly price from the bottom up, chemicals, labor, drive time, vehicle and overhead included, in the pool service price calculator, and price the filter work that keeps eating your Tuesdays in the pool filter cleaning pricing calculator.
Then put an effective date at the top and treat the sheet as perishable. Chemical costs move, fuel moves, and a price list without a date is an invitation to be held to a number you set two seasons ago. When the numbers do move, tell your route customers before they find out from an invoice: the price increase letter handles that conversation. And keep the sheet doing one job, answering “what does it cost?” the moment somebody asks, so the pool service invoice never has to answer it after the work is done.