Pool Route Sheet Template
Free pool route sheet template: one day of stops with stop order, gate codes, dog and access notes, chemical reading columns and a stops-per-day summary. Fill it in the browser and print it.
How this sheet works
This is a fill-in form that builds one day's pool route sheet in your browser. Type the stops on the left in the order you drive them and the sheet on the right updates live: stop order, gate code, the dog or side-gate note, the service each stop gets, and blank cells for the readings the tech writes on the truck. Print it or save it as a PDF. Nothing is stored.
The only arithmetic on the page is the day summary, and every number in it is yours. On-site minutes and drive minutes come from the rows you typed; start and end minutes are the load-out, chemical pickup and end-of-day dump that never sit on a stop. Nothing here supplies a typical minutes-per-pool figure, because no honest one exists: a screened pool with a salt cell and a dog gate is a different stop from a small spa on an open lot.
route minutes = sum(on-site minutes) + sum(drive minutes) + start/end minutes
average stop = (sum(on-site) + sum(drive)) / stops that carry a time
stops that fit = floor((workday minutes - start/end minutes) / average stop)
left in day = workday minutes - route minutesA stop with no minutes typed still counts as a stop, but it is left out of the average, so a half-filled sheet never quietly deflates your average stop. Leave the workday blank and no capacity line prints at all: the sheet will not invent a day length you did not give it.
The target bands on the reference strip are a published set (free chlorine 2 to 4 ppm, pH 7.4 to 7.6 on a chlorine pool and 7.6 to 8.0 on salt, alkalinity 60 to 80 ppm, and so on), printed as a reminder for whoever fills the sheet. They are not a dosing instruction. To flag a reading against its range and compute a safe-to-swim time for the customer's copy, use the pool service report generator; to carry a pool's readings across visits, use the pool water chemistry log.
A pool route sheet is one day of stops on one page: the order you drive them, the gate code that gets you in, the note about the dog, what each pool is due, and blank cells for the readings the tech writes at the stop. Build it above, print it, and clip it to the clipboard. Nothing is saved.
The access note is the part that saves the day
Every route sheet has a customer name and an address, and neither of them is what slows a pool tech down. What slows the day down is arriving at a gate with no code, a side gate that sticks, a dog nobody warned you about, or an HOA guard who wants a name on a list. So those fields are first-class columns here, not a cramped “notes” box at the end of the row: a gate code or lock box field, and an access note wide enough for the sentence that actually matters.
Stop order is the document. Rows print in the order you typed them and are numbered from one, and an empty row is dropped rather than printed as a gap, so a stop you pulled off today’s loop does not leave a hole in tomorrow’s numbering.
Reading columns, ticked to fit the clipboard
A route sheet is not a chemistry log, but the readings have to land somewhere while the tech is standing at the pool. Tick the columns the route actually writes, free chlorine, pH, total alkalinity and salt by default, and add cyanuric acid, calcium hardness or water temperature when you need them. Untick the rest and the grid stays narrow enough to read on a clipboard in the sun.
An optional reference strip prints the published target bands at the foot of the sheet, free chlorine 2 to 4 ppm, pH 7.4 to 7.6 on a chlorine pool and 7.6 to 8.0 on salt, alkalinity 60 to 80 ppm, and so on, as a reminder rather than a dosing instruction. When those numbers need to travel across visits for one pool, they belong in the pool water chemistry log, which is built to carry one pool’s history. When one visit needs a customer-facing slip, the pool service report generator flags each reading against its range and computes a safe-to-swim time.
The stops-per-day summary is your arithmetic, not ours
At the foot of the sheet, the day adds up: stops, on-site minutes, drive minutes, the start and end minutes that never sit on a stop, the route total, your average stop, and how many stops fit the workday you set. Every figure comes from what you typed. No minutes-per-pool figure is supplied anywhere on this page, because a typical pool stop is not a real thing, and a borrowed one would quietly mis-plan your week.
Leave the workday blank and no capacity line prints at all. Fill it in and the sheet says plainly when the loop is longer than the day, which is the moment to move a stop rather than discover it at 5pm.
Where this sits next to the other route tools
This is the day. The week is the route day planner, which groups stops across the days of a week and warns on overloaded ones. The year is the recurring service schedule template, a generic cadence sheet that tracks who is due and when, across accounts on monthly, bi-monthly and quarterly cycles. And when a route stops being a schedule and becomes an asset you might buy or sell, the route valuation calculator puts a multiple on it.
This sheet is a planning document, not a chemical compliance record. Readings written on it are the technician’s field notes; the product label and your state rules are the authority on what goes in the water.
Frequently asked questions
What goes on a pool route sheet?
Is a route sheet the same as a service report?
How many pool stops should fit in a day?
Is it safe to write gate codes on a printed sheet?
Sources
- Your Service Report: Chemical Readings (published ideal ranges for free chlorine, pH, total alkalinity, cyanuric acid, calcium hardness and salinity). Grey Shark Pool Services. Retrieved .