Pest Control Technician Training Record Template (Excel)

Free pest control technician training record: technician, supervisor, date, topic, hours, method and category, plus an hours summary and CEU log, in one Excel workbook.

Preview a tab

Tab

The download always includes every tab. This only changes what you see below.

Rows

Blank Sample-filled

The sample rows are illustrations on this page only, and they are clearly fictional. The downloaded workbook ships blank on every tab.

Who is on the file: each technician, their status and licence or registration number, the categories they work, and the certified applicator supervising them.

Method codes on the Training log tab

CR Classroom: Instructor-led session, in person, with an attendance record.
OJT On the job: Supervised work in the field, signed off by the supervising applicator.
SS Self-study or online: Course, module or workbook completed by the technician, with a completion record.
MFR Manufacturer or supplier course: Session run by a product manufacturer, distributor or association.
IH In-house session: Tailgate, branch or safety meeting run by your own staff.
CEU Continuing education: Approved recertification or CEU course counted toward renewal.

These six codes are the workbook's own convention, printed on the Read me tab so a reviewer reads the same key the trainer wrote from. Classroom and on-the-job never share a code, because states count them separately. If your state uses a different code set, overwrite the legend with theirs.

Download the Excel training record 6 tabs · roster, training log, hours summary, training plan, CEU and renewal

XLSX · 6 tabs · blank grid Filename pest-control-technician-training-record-template.xlsx · one workbook per company.

A preview of one tab of the downloadable workbook. Each tab ships with enough blank rows to cover a licence period, so one printed tab is about one file page.

Pest Control Technician Training Record Roster

Blank

Company name
Business licence / registration #
State pesticide or structural program
Designated / responsible certified applicator
Certified applicator licence #
Training file kept at
File period (from / to)
Prepared by

Technician (full name)	Employee #	Date hired	Status (apprentice / technician / certified)	Licence / registration #	Categories or phases	Supervising certified applicator	Supervisor licence #	Card / licence expiry

The downloaded tab has 30 blank rows.

Print or save

Employer training file worksheet only. It is not a state form and reproduces no state agency record. Your state pesticide or structural pest control rules set what an employer keeps, on which form, and for how long.

What this training record is (and isn't)

This is a blank employer file, not a calculator: it computes nothing, scores nothing, and validates nothing. It records the people rather than the jobs, which is what makes it a different document from your application records. The pesticide application log worksheet is what was applied, where, and when; this one is who was trained, on what, for how long, and who signed it off.

Five grid tabs, plus a Read me:

Roster. Who is on the file: each technician, their status and licence or registration number, the categories they work, and the certified applicator supervising them.
Training log. One row per training session per technician: the date, the topic, the category, the method code, the hours, the trainer, and the two signatures.
Hours summary. One row per technician per category, so the classroom and on-the-job totals sit next to the hours your own state requires and the date the requirement was met.
Training plan. What is still owed: the topics assigned to each technician, who is delivering them, the target date, and the date it actually happened.
CEU and renewal. Continuing education attended after licensing: course, provider, approval number, category credited, hours, credits claimed, and whether the certificate is in the file.

The training row is the unit, and it only counts as a record when it carries all seven of the fields a reviewer asks for: the date, the technician, the topic, the category or phase, the method code, the hours, and the sign-off. Classroom hours and on-the-job hours stay in separate columns on the Hours summary tab, because Texas and North Carolina count them separately.

What this file holds:

A roster row for every technician, with status, licence number and the applicator supervising them
A training row for every session: date, technician, topic, category, method code and hours
The trainer named on each row, with the signature of the supervisor who signed it off
A per-category hours summary next to the hours your own state program asks for
The training still owed, with a trainer assigned and a target date
Continuing education attended after licensing, with the provider and the credits claimed
Your own copies of certificates, course completion records and licence cards

The Read me tab also carries a topic list you can log against: the ten general-standards subjects the Texas Department of Agriculture's Structural Pest Control Service names for apprentice classroom training. They are headings, not a syllabus, and the workbook teaches nothing: there is no rate, dose, mixing or handling guidance anywhere in it.

Federal and state laws that regulate the industry
Recognition of pests and pest damage
Pesticide labels and label comprehension
Pesticide safety
Environmental protection
Application equipment and techniques
Pesticide formulations and actions
Emergency procedures, cleanup, and reporting spills and misapplications
Basic principles of mathematics, chemistry, toxicology and entomology
Non-chemical pest control techniques, including biological, mechanical and prevention techniques

Two states, quoted from their own pages

Training requirements differ by state, by licence class and by category, so the workbook reproduces none of them and asserts nothing about yours. These two are quoted as examples of the shape of the paper trail, and each one links to the page it came from.

Texas. Texas Department of Agriculture, Structural Pest Control Service, retrieved 2026-09-12.
- Verification of apprentice training must be kept on a Verifiable Training Record in the apprentice personnel file and is subject to review by SPCS. The published training is 20 hours of classroom training in the general standards, 8 hours of classroom training in each category sought, and 40 hours of on-the-job training in each category sought. Source .
North Carolina. NCDA&CS Structural Pest Control and Pesticides Division, retrieved 2026-09-12.
- Registered technician training, completed before the identification card is issued, is the Division introductory training workbook plus a minimum of 24 hours of on-the-job training in the applicable phases of structural pest control, under the supervision of a licensee, structural certified applicator or structural registered technician with at least two years of experience, plus enrollment in the 8 hour Registered Technician school. Source .
- Workbooks are required to be fully completed, signed by the trainer and the licensee where they differ, and presented for inspection at school check-in. Source .

That is two states, named. It is not a claim about any other state, and it is not legal advice. Read your own program's current rule, then add whatever it calls for to the file. Employer training file worksheet only. It is not a state form and reproduces no state agency record. Your state pesticide or structural pest control rules set what an employer keeps, on which form, and for how long.

Your application records say what went on the floor. They say nothing about the person who put it there. The second file is the one an employer keeps on its people: who was trained, on what, for how many hours, by which method, in which category, and who signed it off. This is that file as one Excel workbook: six tabs, blank, no signup, no email wall. Download it, keep one workbook per company, and fill it in Excel, Google Sheets, or LibreOffice, or print the tabs and sign them by hand.

The training row is the unit

A training row is a record only when it carries all seven fields at once: date, technician, topic, category or phase, method code, hours, and the sign-off from the supervising certified applicator. Miss one and the row stops answering the question it exists to answer. The Training log tab is those seven columns plus the trainer’s name and licence number and a line for the technician’s own signature, and it ships with sixty rows, which is roughly a licence period for one person.

Six method codes carry the tab: CR for classroom, OJT for on the job, SS for self-study or online, MFR for a manufacturer or supplier course, IH for an in-house session, and CEU for approved continuing education. Classroom and on-the-job never share a code, because Texas and North Carolina count them separately, and the Hours summary tab keeps a column for each of them next to a column where you write your own state’s figure. The workbook supplies no number there and no total anywhere: it is a record, not a calculator.

Two states, quoted, and nothing said about the rest

Training requirements differ by state, by licence class and by category, so this workbook reproduces none of them. Two examples show the shape of the paper trail an employer ends up holding.

In Texas, the Department of Agriculture’s Structural Pest Control Service states that verification of apprentice training must be kept on a Verifiable Training Record in the apprentice’s personnel file and is subject to review by SPCS, and publishes the training as 20 hours of classroom training in the general standards, 8 hours of classroom training in each category sought, and 40 hours of on-the-job training in each category sought. In North Carolina, NCDA&CS states that registered technician training, completed before the identification card is issued, is its introductory training workbook plus a minimum of 24 hours of on-the-job training in the applicable phases, under a supervisor with at least two years of experience, plus enrollment in the 8 hour Registered Technician school, and on its school page that the workbook must be fully completed, signed by the trainer and the licensee, and presented for inspection at check-in.

Two states, named, each with the page the words came from. Nothing here is a claim about a third state, and nothing here is legal advice. Which agency runs your program is its own question, and the pest control license lookup answers it state by state, with the pesticide applicator license hub underneath it for the federal layer and the commercial categories.

Who supervises whom, written down once

The Technician roster tab is the part most companies keep in somebody’s head: each technician, the date hired, whether they are an apprentice, a registered or licensed technician or a certified applicator, their licence or registration number, the categories or phases they work, the certified applicator supervising them, that supervisor’s licence number, and the card expiry. A supervision chain that only exists verbally is a chain that breaks the week somebody leaves.

Two more tabs keep the file moving rather than just recording it. Training plan is what is still owed: a topic assigned to a technician, a trainer named, a target date, and the date it actually happened. CEU and renewal is what comes after licensing: the course, the provider, the approval number, the category credited, the hours, the credits claimed, and whether the certificate is in the file.

Where it sits in the filing cabinet

Three records, three tabs of the same cabinet, and they are not interchangeable. The pesticide application log worksheet is the job record. The commercial pest control log book is the customer’s site binder. This one is the employer’s file on its people. The program a trained technician is trained to run is a fourth document again, the IPM plan, which names the pests, the thresholds, the monitoring schedule and the approved materials.

Nothing you do on this page is saved to Fieldwynn: the workbook is a static file, the only copy is the one you download, and the topic list inside it is a set of subject headings rather than a syllabus. There is no rate, no dose, no mixing and no handling guidance anywhere in the file, because a training record is a record of training, not a substitute for it.

Frequently asked questions

What goes in a pest control technician training record?

Seven things, and they all have to travel on the same row or it is not a record: the date, the technician, the topic covered, the category or phase it counts toward, the method (classroom, on the job, self-study, manufacturer course, in-house session, or continuing education), the hours, and the sign-off from the supervising certified applicator. The workbook adds a roster of who is on the file and who supervises them, an hours summary that keeps classroom and on-the-job hours apart, the training still owed, and a continuing education log.

Does my state require a training record like this?

That depends entirely on your state, your licence class and your category, so this workbook reproduces no state's form and asserts nothing about yours. Two examples of the paper trail, quoted from the agencies' own pages: the Texas Department of Agriculture states that verification of apprentice training must be kept on a Verifiable Training Record in the apprentice's personnel file and is subject to review by its Structural Pest Control Service, and NCDA&CS states on its structural licensing and certification page that registered technician training is the Division introductory training workbook plus a minimum of 24 hours of on-the-job training in the applicable phases, and on its Registered Technician School page that the workbook must be fully completed and signed by the trainer and the licensee. Read your own program's current rule, then add whatever it calls for.

Why are classroom hours and on-the-job hours in separate columns?

Because Texas and North Carolina count them separately. Texas publishes 20 hours of classroom training in the general standards, 8 hours of classroom training in each category sought, and 40 hours of on-the-job training in each category sought. A file that adds those into one number cannot answer the question a reviewer actually asks. The method code on every training row keeps the two apart, and the Hours summary tab keeps a column for each, next to a column where you write your own state's figure.

Is this the same as my pesticide application log?

No, and keeping them apart is the point. The pesticide application log worksheet records the jobs: what was applied, where, when, at what rate, by whom. This records the people: who was trained, on what, for how long, and who signed it off. A reviewer who asks for one is not asking for the other, and an employer with only the first has half a file.

Where do the topic headings come from?

The Read me tab carries ten subject headings you can log against, taken from the general-standards subjects the Texas Department of Agriculture's Structural Pest Control Service names for apprentice classroom training: laws, pest and damage recognition, labels and label comprehension, pesticide safety, environmental protection, application equipment and techniques, formulations and actions, emergency procedures and pesticide cleanup with the reporting of spills and misapplications, the basic principles of mathematics, chemistry, toxicology and entomology, and non-chemical techniques. They are headings to log against, not a syllabus. The workbook teaches nothing and carries no rate, dose, mixing or handling guidance.

Sources

SPCS Technician and Apprentice Licensing (Verifiable Training Record kept in the apprentice personnel file; 20 hours general standards classroom, 8 hours category classroom, 40 hours on-the-job per category). Texas Department of Agriculture, Structural Pest Control Service. Retrieved Sep 12, 2026.
Structural Licensing and Certification (registered technician training: the introductory training workbook plus a minimum of 24 hours of on-the-job training in the applicable phases, plus enrollment in the 8 hour RT school). NCDA&CS Structural Pest Control and Pesticides Division. Retrieved Sep 12, 2026.
Registered Technician School (workbooks required to be fully completed, signed by your trainer and licensee, and presented for inspection at school check-in). NCDA&CS Structural Pest Control and Pesticides Division. Retrieved Sep 12, 2026.

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